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Completing an I-9 Form for New Employees

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Completing an I-9 Form for New Employees

By The Employer Group - Apr 29, 2015

The current I-9 Form, or Employment Eligibility Verification Form, is a nine-page document used by The Department of Homeland Security to establish identity and employment authorization of each new employee hired after November 6, 1986, to work in the United States.

There are three sections to the I-9. Section One consists of Employee Information such as name, date of birth, social security number, and citizenship or immigration status. Section Two is the employer or authorized representative review and verification section. This section is completed by the employer (or authorized representation) by examining the documents provided by the employee. Section Three is for re-verification or rehire. This section can be completed in place of a new I-9 if the employee is a rehire within three years of completing the original I-9.

Section Two is really the substantive portion of the I-9 – which means most of the errors occur in it. To complete the section properly, there are a few simple rules to follow:

  1. All documents must be unexpired and found on the Lists of Acceptable Documents (the last page of the I-9). Note: The employer CANNOT specify which documents the employee should provide from the list of acceptable documents.
  2. Employees can provide a List A document, OR documents from List B & C.
  3. Employers are REQUIRED to complete Section Two by writing in the document information even if they provide scanned copies of the documents.
  4. The Certification must be signed by the employer or authorized representative who reviewed the documents provided by the employee.

Click HERE for more detailed instructions and access to the current I-9 form.

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